When you are presenting financial results on a PowerPoint slide, do not overwhelm your audience by displaying too many numbers on a slide. Use the power of your numbers to support your conclusion. Do not make the mistake of thinking that “the numbers will speak for themselves.” They do not!. Numbers need to be analyzed and explained. Do not allow your numbers-filled slide deck to overshadow you, the presenter.
Your audience came to listen to you. They came to hear your opinions and conclusions. They came to see the trends that you have discovered during your analysis. Use the power of your numbers strategically during your presentation. Reveal your numbers point by point on your slides as you direct discussion of the meaning of the numbers. If you display too many numbers on a slide you risk boring your audience and putting them into a mind numbing coma. By discussing the meaning of the numbers you will engage your audience. Don’t dump blocks of numbers on to the screen Bring your numbers to life; give them meaning. Animate your charts to liven up your presentation!
Here are five tips to help you to effectively present numbers during your presentation:
If you would like to learn how to apply custom animation to a chart in PowerPoint, here is a link to a video demonstration of this technique:
Always remember that when you are in the front of the room, you are the presentation. Design your presentation so that the numbers that you display enhance the quality and value of your presentation. Do not allow the numbers to become the presentation. If you do, then your host will seriously question why it was necessary to hire you to deliver the presentation. Use the numbers strategically during your presentation. Do not overpower your audience with number upon number. Guide the discussion of the meaning of the numbers and you will display your professionalism and your mastery of the numbers. Then, you will be invited back to speak to your audience. They will remember you and welcome you back.
Danny Rocks is the Catalyst for The Company Rocks – http://www.thecompanyrocks.com – Danny is a speaker, a trainer, an author and a consultant. Danny focuses on helping clients to improve their business communications skills. He is the author of the DVD, “The 50 Best Tips for PowerPoint 2007.”